The Employees’ State Insurance Corporation (ESIC) is one of India’s most important social security systems, providing medical, financial, and insurance benefits to employees. For employers, ESIC registration is not just a legal formality — it’s a mandatory compliance requirement that ensures the well-being and security of their workforce.
If your organization employs 10 or more workers (or 20 in some states), ESIC registration is compulsory under the Employees’ State Insurance Act, 1948.
In this detailed guide, we walk you through the entire ESIC registration process step-by-step so you can understand exactly what to do, what documents you need, and how to stay 100% compliant.
⭐ What is ESIC Registration?
ESIC registration allows employers to provide government-regulated social security benefits to eligible employees. After completing the process, the employer receives a 17-digit ESIC Code, which becomes the unique identification number for all future ESIC compliance, filings, and updates.
Employees earning up to ₹21,000 per month (₹25,000 for Persons with Disabilities) must be registered under ESIC.
🔎 Step-by-Step ESIC Registration Process
Step 1: Check ESIC Applicability
Before initiating the process, verify whether ESIC applies to your organization.
ESIC is applicable to:
-
Factories and establishments with 10 or more employees
-
Shops, hospitals, IT firms, courier companies, cinemas, restaurants, educational institutions, etc.
-
Employees whose wages do not exceed the ESIC wage limit
If your establishment meets these criteria, ESIC registration is mandatory.
Step 2: Collect All Required Documents
Having all documents ready helps you avoid delays during online registration.
📌 Employer/Establishment Documents:
-
PAN of company/firm
-
GST certificate
-
Registration certificate (LLP, Pvt Ltd, Proprietorship, Partnership)
-
Address proof (electricity bill, rent agreement, property tax receipt)
-
Bank details
📌 Employee Information:
-
Name list of all employees
-
Aadhar numbers
-
Salary/wage details
-
Date of joining
-
Email & phone number
-
Attendance/employee count records
Step 3: Register on the ESIC Portal
Visit the official ESIC portal:
www.esic.in
Click on:
“Sign Up” → Create Employer Account
Provide:
-
Company name
-
Email address
-
Mobile number
You will receive login credentials to continue the registration.
Step 4: Log In & Start New Employer Registration
Next, log in and go to:
“Employer Login” → “New Employer Registration”
Fill in the establishment details:
-
Nature of business
-
Date of setup
-
Number of employees
-
PAN & GST information
-
Official address
-
Ownership type (Proprietor, Partnership, LLP, Company, etc.)
Make sure the details match your official documents.
Step 5: Enter Employee Details
This section is extremely important because ESIC benefits depend on accurate employee data.
Enter:
-
Employee name
-
Father’s name
-
Date of birth
-
Gender
-
Aadhar number
-
Salary
-
Date of joining
-
Bank details
-
Temporary ESIC IP numbers (if any)
Double-check everything — mismatched data can cause issues during inspections or benefit claims.
Step 6: Upload Relevant Documents
Upload soft copies of:
-
GST certificate
-
Address proof
-
Registration certificate
-
Employee salary sheet
-
Attendance sheet
Ensure each document is clear and readable.
Step 7: Verify & Submit Your Application
Review the entire form carefully.
Once everything is correct, submit your application.
You will receive:
-
17-digit ESIC Registration Code
-
Confirmation email from ESIC
Congratulations — your establishment is now officially registered under ESIC!
📅 Step 8: Start Monthly ESIC Compliance
Registration is only the beginning.
You must now complete monthly tasks such as:
-
Filing ESIC returns
-
Depositing employer (3.25%) and employee (0.75%) contributions
-
Adding new employees
-
Removing exited employees
-
Maintaining compliance records
-
Ensuring timely payments
Delayed payments or incorrect filings can lead to penalties, interest, and inspections — which is why many businesses prefer professional ESIC consultants to manage compliance smoothly.
🎯 Why ESIC Registration Is Important
ESIC provides crucial benefits such as:
-
Free medical treatment
-
Sickness benefits
-
Maternity benefits
-
Disability benefits
-
Dependent benefits
-
Funeral expenses
-
Unemployment allowance
For employers, it ensures:
-
Legal compliance
-
Lower HR risks
-
Improved employee retention
-
Better workplace reputation
💼 Why Choose Professional ESIC Consultants?
Even though the ESIC portal is online, many employers face issues like:
-
Rejected applications
-
Wrong data entries
-
Technical errors
-
Audit & inspection queries
-
Late filing penalties
Professional consultants help you avoid these challenges and stay worry-free.
If you want fast, accurate, and hassle-free ESIC registration, your business can rely on:
👉 ESICConsultants.in — India’s trusted ESIC & PF compliance experts.